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Personal Assistant (PA) for the Ambassador

Danmarks ambassad
Stockholm

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Jobbinformation

Tillsvidare | Heltid

Kvalifikationer

Microsoft Word
Danska
Engelska
Microsoft Office
Administration
Kommunikationsfärdigheter

Fullständig jobbeskrivning

The Embassy of Denmark in Stockholm is looking for a Personal Assistant to the Danish Ambassador on an open-ended local contract. As our new colleague in the administrative team, you will join the group of administrative staff who perform a wide range of various tasks with a high degree of individual responsibilities in a friendly, collaborative and dynamic work environment.

Main tasks and responsibilities

Tasks include but will depend on the priorities and needs of the Embassy at all times:

. Calendar planning, including travels and coordination of meetings and conference attendance
. Prepare meetings in collaboration with other embassy staff
. Assist in coordinating the work of the Embassy's management group
. Manage and respond to enquiries
. Email distribution
. Liaise with the Danish Ministry of Foreign Affairs
. Planning of visits from Denmark
. Other tasks as assigned by embassy management

Profile and qualifications

. Excellent organisational and planning skills
. Strong communication and interpersonal skills
. Ability to manage multiple tasks and priorities simultaneously
. A proactive, service-minded and solution-oriented approach
. High level of discretion and ability to handle confidential information
. Relevant administrative work experience, preferably in an international environment
. Proficiency in one of the Scandinavian languages is an asset as much communication is conducted in Danish. Good communication skills in written and spoken English is necessary
. Well-versed in MS Office (Outlook, Word, PowerPoint etc.)
. Ability to work independently while also being a strong team player
. Relevant education degree

We offer

We are an embassy of driven and dedicated people. Our work environment is dynamic with a high team spirit and a large degree of independence in planning the daily work. We are motivated by making a difference and strive to represent Danish interests in Sweden in the best possible way - and have fun while doing it. We offer an opportunity to develop in an international environment with very diverse tasks, while providing value to Denmark.

Employment conditions

. Full time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service.
. A standard 37 hours workweek, including 30 min lunch, based on a flexible hours schedule.
. Entitlement to 2.08 days of paid holiday per month (25 days per year).
. A salary which reflects the candidate's level of qualifications and functions.
. Social security and workplace pension schemes.
. Benefits and other conditions based on the Embassy's Staff Rules.

Application and recruitment process

Please submit your application with the relevant supporting documents (i.a. CV, letter(s) of recommendation, exam results) to [email protected] marked "Application: Personal Assistant for the Ambassador".

Deadline is 31 July 2026. Selected candidates will be invited for interviews, which are expected to take place in week 33.

The chosen candidate must be able to pass security clearance by the Danish authorities prior to appointment.
In the Danish Foreign Service, we want to promote equality and diversity. Therefore, all qualified and interested candidates irrespective of age, gender, religion and ethnicity are encouraged to apply for the position.

Additional information

For additional information about the position, please feel free to contact Deputy Head of Mission Stine Lassen email: [email protected], phone: +46 8406 75 08. For more information about the Embassy, please visit our website www.sverige.um.dk.

About us

The Danish Embassy is part of the Danish Foreign Service. The Embassy is an ambitious, high-paced and dynamic workplace with 29 employees, 6 of whom are posted from the Danish Ministry of Foreign Affairs. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden. For more information on the Embassy, see www.sverige.um.dk.

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