About Us
nShift is the leading global provider of cloud delivery management solutions (SaaS), we enable the frictionless shipment and return of almost one billion shipments across 190 countries each year. We are headquartered in London and Oslo and have over 500 employees across offices in Sweden, Finland, Norway, Denmark, the United Kingdom, Poland, the Netherlands, Belgium, and Romania.
Our software is used by many of the world leading e-commerce, retail, manufacturing, and 3PL shippers due to us having over 1000 carriers integrated into our platform, nearly 3 times more than our competitors!
If you buy goods online, there is a strong chance that nShift has powered that delivery, so come and join us as we shape the future of shipping, one frictionless journey at a time.
Purpose of the Role
As Office Assistant for our Stockholm office, you will be the welcoming face and heartbeat of nShift locally. You will help create a workplace that people genuinely enjoy being part of — one that is organised, welcoming, and full of energy.
You will be a key partner to the teams based in Stockholm and play an important role in creating a strong local culture while strengthening the connection to our wider global nShift community.
Overall Responsibility
You will bring the energy and organisation that help make an office feel like a great place to work. As one of the first points of contact for employees, visitors, customers, and suppliers, you will represent the nShift culture through every interaction.
You will take ownership of the daily running of our Stockholm office with support from the People Team. You will ensure the workplace operates smoothly while creating opportunities for people to connect through social activities, engagement initiatives, and wellbeing-focused events.
Key Responsibilities
Your responsibilities will include:
Being the go-to person for our Stockholm office: acting as its host, problem-solver, and culture ambassador
Creating a welcoming experience for everyone who enters the office or contacts us by phone
Managing front-of-house activities to a high standard: welcoming visitors, answering and forwarding calls, and handling messages
Ensuring the office runs smoothly on a daily basis, including repairs, cleaning, furniture, plants, notice boards, and general maintenance
Making sure the office is ready for the day with essentials such as coffee and kitchen supplies
Managing relationships with external suppliers and service providers, including cleaning, plants, post, couriers, travel, taxis, and catering
Coordinating catering for meetings, visitors, and office activities
Managing stationery supplies and placing orders when needed
Organising local company-sponsored events and activities that bring employees together
Supporting training sessions by coordinating rooms, participants, equipment, and materials
Scanning and distributing incoming letters and documents
Supporting travel coordination and administration
Keeping our community page updated with resources that encourage wellbeing and engagement
Supporting engagement activities such as lunch-and-learns and team initiatives
Working closely with the People Team to develop ideas that strengthen employee experience, connection, and wellbeing
What We’re Looking For
At nShift, we believe the right attitude and mindset are just as important as experience. We are looking for someone who genuinely enjoys supporting people, creating a positive workplace experience, and making the everyday office environment better for everyone.
You are likely someone who:
Has a warm, caring, and service-minded approach with a genuine interest in helping others
Brings positive energy and enthusiasm to the workplace
Takes initiative and feels comfortable owning tasks while using good judgement
Is organised, reliable, and able to manage multiple priorities in a structured way
Communicates confidently with a wide range of people: colleagues, visitors, and external partners
Handles situations with professionalism, discretion, and a positive attitude
Is adaptable and resilient in a fast-moving and ambitious environment
Has basic proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint
Is eager to learn, develop, and grow within the role. Previous office experience is beneficial but not essential
Has strong Swedish and English communication skills, both written and spoken, as you will collaborate with colleagues across our global organisation
Why Join nShift?
At nShift, we are passionate about creating a workplace where people feel connected, supported, and inspired to do their best work. In this role, you will have the opportunity to make a visible impact on the everyday experience of our employees and help shape the culture of our Stockholm office.
Kindly ensure that your CV is submitted in English
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