Do you love creating great experiences and making things run smoothly? We’re looking for an Office & Event Specialist who will play an important role in creating a welcoming, well-functioning and engaging workplace for our employees and visitors.
In this role, you’ll combine office management, reception, our in-house coffee shop and event coordination – working closely with colleagues and external partners to make sure our workplace runs smoothly and brings our culture to life.
Location: Stockholm/Solna, Sweden.
About Espresso House
Espresso House is a part of the world’s biggest coffee family JAB Holding BV and has grown into the leading premium coffee shop brand in the Nordics with 500 Coffee Shops across Sweden, Norway, Finland, Denmark and Germany. Across five countries, a dedicated team of professionals works behind the scenes in our support offices, ensuring our coffee shops run smoothly and our guests enjoy the best possible experience. From operations to innovation, our support team lays the foundation that helps our shops thrive.
What You’ll Do
As our Office & Event Specialist, you will play an important role in creating a welcoming, well-functioning and engaging workplace for our employees and visitors. You will combine hands-on office management and reception with our in-house coffee shop and internal events.
Key responsibilities
- Welcome and take care of visitors, prepare beverages and ensure our reception, meeting rooms and common areas are welcoming and well maintained.
- Manage daily office operations, including office supplies, mail and parcels, suppliers, cleaning and other workplace-related needs.
- Coordinate with internal teams and external partners to ensure our offices are functional, safe and on brand.
- Support employee onboarding and offboarding from a workplace perspective.
- Plan and execute internal activities and events together with colleagues across the organisation, including afterworks, celebrations and company events.
- Support the preparation and practical arrangements for Board and Leadership Team meetings and events.
Who are you?
You are a service-minded, organised and proactive person who enjoys making things happen and creating great experiences for others. You are comfortable working independently, managing multiple priorities and collaborating with people across the organisation.
You have previous experience from office management, reception, hospitality, events or a similar service-oriented role. You are fluent in Swedish and English, and have a hands-on, solution-oriented approach to your work. You should be comfortable in using Office tools.
It is a plus of you come with experience from a coffee shop.
What We Offer
At Espresso House Group, you’ll be part of a warm, ambitious, and international team where we care about both people and results. We offer a strong people culture and a collaborative environment with opportunities for professional growth and development.
If you're ready to contribute to our People & Culture team, we’d love to hear from you!
Type of employment: Permanent
Start date: As soon as possible
Application deadline: 2026-08-31. We review applications on a rolling basis and will begin interviews immediately. Please note that the position may be filled before the application deadline.
Apply now or reach out to Elin Möllstam, [email protected], if you’d like to know more.
