Saab is a place where teamwork makes things fly. Literally. Join us and experience our supportive and friendly workplace.
We are looking for a structured and proactive Business Assistant to support our Programme Management teams and play a key role in our continued success. In this role, you will be part of the customer programme teams, enabling our Programme Managers to focus on delivering to our customers, while you secure the administrative backbone of the teams and the organisation.
In this role, you will
Plan, structure and prepare meetings, including agendas, material and documentation
Ensure effective follow‑up of decisions and actions from meetings
Provide day‑to‑day administrative support to Programme Managers
Coordinate and book travel arrangements, both domestic and international
Plan and organise customer visits and internal events related to our programmes
Disseminate information across programmes and teams, ensuring clear and timely communication
Provide administrative support to personnel within the programmes (e.g. onboarding, distribution lists, documentation handling)
Participate actively in the assistant network across the Business Unit, sharing best practice and ways of working
You will work closely with the Programme Management Office (PMO) Manager and be an integral part of the Programme Management team. You will also have the opportunity to shape and develop the role further based on your skills, experience and interests
You are a service-minded and highly organized individual who enjoys supporting others and ensuring that day-to-day operations run smoothly. You are self-driven, take initiative, and have a proven ability to prioritize and manage multiple tasks simultaneously.
With a proactive, solution-oriented mindset and a strong sense of responsibility, you thrive in a dynamic environment where priorities can shift and new challenges arise. You communicate clearly and professionally and are comfortable interacting with stakeholders at all levels of the organization.
You have a strong ability to build and maintain positive working relationships across teams and functions, fostering collaboration and contributing to a productive and supportive work environment.
You bring
Experience from a similar role as assistant, coordinator or administrator – preferably in a project or programme environment
Strong organizational and planning skills with attention to detail
Good communication skills, both written and spoken
Solid skills in MS Office (Outlook, Word, PowerPoint, Excel) or equivalent tools
Proficiency in Swedish and English, both spoken and written
This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.
Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.
Saab is a leading defense and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defense capability of several nations. Read more about us here
Due to the upcoming holiday season, we expect to get back to you regarding your application after the summer. If this opportunity interests you, we encourage you to submit your application today.
