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HR & Payroll Business Support – Nordics
At Rituals, we believe meaningful experiences start from within. Now, we are looking for an HR & Payroll Business Support to join our Nordic HR team at our Stockholm head office.
In this role, you will play a key part in ensuring the smooth day-to-day support of our managers and stores across Sweden, Norway, Finland, and Denmark. You will be responsible for a wide range of administrative and coordination tasks in close collaboration with your Nordic HR colleagues.
Your role
As HR & Payroll Business Support, you will assist our regional HR function in delivering high-quality service and support to the business within the Nordic region. Your focus will be on payroll-related processes and HR administration. You will be part of a passionate, friendly, and fast-paced environment where you can grow and make an impact.
Key Responsibilities:
- Handle employment documentation for store employees across the Nordics.
- Coordinate and manage administrative workflows in our HR system (Workday).
- Support incoming HR and Payroll-related inquiries from stores via email.
- Assist with contract creation, employment certificates, and income insurance reporting.
- Manage and update data in Workday and Quinyx (absence, vacation, sick leave, etc.).
- Organize and coordinate internal shipments to employees.
- Ensure that all actions align with our HR policies and local regulations.
- Register payroll data input and support the payroll specialist with payroll-related tasks, such as contacting authorities and investigating payroll errors.
What you bring
We are looking for someone who is:
- Has completed post-secondary education in Payroll or HR
- Has at least 1 year of hands-on experience in payroll and HR administration
- Fluent in English and Swedish – additional Nordic languages are a strong plus
- Knowledge of Norwegian payroll and HR processes is considered a strong advantage, including sick pay, NAV income statements (inntektsmelding), and related reporting requirements.
- Experienced in using systems – preferably Workday, Service NOW and/or Quinyx; experience with additional payroll systems is a plus.
- Confident working with Excel and handling large data volumes
- Detail-oriented, structured, and service-minded
- Flexible, hands-on, and prestige-free, with a true doer mindset.
- A great communicator with high integrity and a positive, helpful attitude
What we offer
At Rituals, you’ll be part of an open, supportive, and innovative culture. You’ll work in a beautiful, centrally located office on Biblioteksgatan in Stockholm, surrounded by passionate colleagues.
You will join a warm and collaborative Nordic HR Operations team of 6 people, where we support each other and enjoy celebrating our successes together.
About rituals
“Our mission is not to sell you beauty; our mission is to make you feel good.”
– Raymond Cloosterman, CEO Rituals
Rituals creates meaningful moments, helping people slow down and find joy in everyday routines. We aim to become the number one luxury wellbeing brand in the world – and we know this starts with our people. At Rituals, performance and purpose go hand in hand – just like yin and yang.
Interested
If this sounds like the perfect opportunity for you, we look forward to receiving your application! Apply via our recruitment system as soon as possible – selection and interviews will be held continuously.
For questions about the role, please contact: [email protected]
Please note: Applications via email will not be considered due to GDPR compliance.
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Kontinuerlig utbildning och utvecklingsprogram
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Årlig bonus baserat på bolagets uppnådda resultat
- 30% rabatt i butik och online
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Friskvårdsbidrag via Epassi
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Firande och wellbeing-initiativ
