AAK Location
This role is based at our office in Malmö, Sweden.
This role will be a 1-year contract role. 8:30-15:30 or 9-16 with one hour lunch.
About the role
We are looking for a proactive, organised and service-minded Receptionist to join our Head Office in Hyllie. As the first point of contact for visitors, colleagues, suppliers and other stakeholders, you will play an important role in creating a welcoming and professional experience for everyone who enters our office.
This is a varied role combining reception, office administration, event support and day-to-day coordination. You will help ensure the office runs smoothly, support colleagues across different functions and act as a key contact for external suppliers and service providers.
You will also contribute to creating a positive office atmosphere, supporting events and onboarding new employees. This is an opportunity for someone with a genuine service mindset who enjoys being hands-on, organised and able to manage several priorities at once.
Working hours
This role is a 1-year temporary contract initially. The working hours are flexible either from 8:30am-3:30pm or 9am-4pm.
Responsibilities
- Welcome and assist visitors, colleagues, suppliers and other stakeholders, providing a professional and friendly first impression of AAK.
- Manage reception activities, including emails, phone calls, visitor coordination and communication with the ground-floor reception.
- Help create a welcoming and well-functioning office environment, taking ownership of practical and ad hoc office matters.
- Support the planning and coordination of office events such as town halls, breakfast meetings and other employee activities.
- Coordinate meeting rooms, catering, visitor tags and other practical arrangements for colleagues and visiting teams.
- Manage reception correspondence, incoming and outgoing mail and courier services.
- Act as a key contact for external suppliers, coordinating services such as cleaning, fruit deliveries, and office supplies.
- Support office access management, visitor tags and onboarding activities for new employees.
- Contribute to office projects and collaborate with other tenants through the local tenant network on activities, events and compliance matters.
About you
- Previous experience in reception, office administration, customer service or a similar service-focused role is preferred but we welcome candidates with no prior experience.
- Fluent in English and be able to communicate in Swedish (speaking and writing).
- You are highly organised and able to manage multiple tasks and priorities while maintaining a high level of service.
- A proactive, hands-on and “can-do” mentality, with a willingness to take ownership and help wherever needed.
- Strong administrative skills and attention to detail, with confidence handling practical and organisational tasks independently.
- Friendly, approachable and professional, with a genuine passion for creating a positive experience for visitors and colleagues.
- Comfortable working with different teams and stakeholders, with a collaborative approach and the ability to build strong relationships.
- Flexible and adaptable, with the ability to respond quickly to changing priorities and ad hoc requests.
In return AAK offers
- Join a pioneering company in specialty oils and fats, driving innovation and sustainability.
- AAK invests in your development with training, mentorship, and clear career paths.
- You will contribute to a greener world with AAK's sustainability-focused approach.
- Join a diverse and inclusive workplace that values every individual's perspective and talents.
Contact and information
For further information about the position, please contact Emily Lumb, Talent Acquisition Specialist:
[email protected]
About AAK
Everything AAK does is about
Making Better Happen™. We specialise in plant-based oils that are the value-adding ingredients in many of the products people love to consume. We make these products better tasting, healthier, and more sustainable. At the heart of AAK’s offer is Customer Co-Development, combining our desire to understand what better means for each customer with the flexibility of our production assets and deep knowledge across multiple industries, including Chocolate and Confectionery, Bakery, Dairy, Plant-based Foods, Special Nutrition, Foodservice and Personal Care.
Our 4,000 employees support close collaboration with customers through 25 regional sales offices, 15 dedicated Customer Innovation Centers, and more than 20 production facilities worldwide. Headquartered in Malmö, Sweden and listed on Nasdaq Stockholm, AAK has been Making Better Happen™ for more than 150 years.
AAK is an equal opportunities employer and is committed to creating an inclusive workplace where diversity is valued and everyone has the opportunity to contribute and grow. 